Document Management for the Construction Industry: Be-Sync Information Portal

In construction, you can find yourself collecting many documents across the organisation for projects and service locations. Colleagues and stakeholders must know how to find these documents quickly. This is not always easy because documents are in your ERP system 4PS Construct, in folders on local disks, or on Microsoft SharePoint Online. Good document management software for construction can make this a whole lot easier. With the Be-Sync Information Portal (BIP), you can bring all relevant documents together in a project or service location document website. Safe, fast, always up-to-date and 100% paperless!

Download BIP brochure
  1. 4PS
  2. Be-Sync Information Portal

Always have the right documents at hand

In construction, every day is different, and that also has an impact on your documents. Project schedules are updated, drawings change, and processes are optimised. Therefore, your employees must always have access to the most up-to-date version of your documents. You can arrange this with document management software tailored to the construction industry. This prevents colleagues from working with outdated information. Interested to know how it works? Then watch this summary video.

Share project documents within your organisation

  • Seamless integration with 4PS Construct

    BIP integrates documents related to projects or service locations from 4PS Construct in a structured way in one central environment in SharePoint Online. The BIP helps you provide one central location where colleagues can find all project and service location information.

  • Clarity and control for projects and service

    Define a clear document structure for projects or service locations in a template. These templates form the basis of your SharePoint Online document websites. The BIP works with subsites (‘root folders’ or ‘project phases’) and libraries (‘file folders’).

  • Flexible and simple setup

    Create a SharePoint Online document site for your projects or service locations based on self-defined templates in just a few clicks. User roles, protections and access rights to your documents are recorded in these templates.

Exchange information more efficiently with stakeholders

You continuously exchange information with colleagues and the wider construction team in construction. But how do you give secure access to your 4PS Construct documents? How can you be sure that everyone has the most up-to-date construction drawing at hand? By using document management software designed for construction, that’s how! With BIP, you can easily and quickly create project or service location document websites based on predefined templates. You decide who gets access to which documents and thus keep control of your projects and service locations.

Share information about projects and service locations with stakeholders

  • Easily add stakeholders to your projects or service locations

    Give stakeholders and the construction team easy access to your project or service location document websites in SharePoint Online via BIP. You record protections and access rights in the self-defined templates.

  • Keep control of your data

    You define in BIP which document libraries your stakeholders can view, edit or supplement. This way, you keep control of your documents, and people only see relevant information.

  • Central location creates a single source of truth

    Thanks to BIP, documents created in 4PS Construct are immediately visible on the Microsoft SharePoint Online document website. What happens when someone adds a new construction drawing to your project site? You will see it immediately with this project in 4PS Construct! You have one version of the truth, making outdated information a thing of the past.

How does the Be-Sync Information Portal work?

The BIP is Document Management Software (DMS) specially designed for the construction industry. You probably already have Microsoft 365 licenses in-house and use Microsoft SharePoint Online to store, secure, and share documents in your organisation. The Be-Sync Information Portal makes good use of the extensive functionalities of SharePoint. Based on predefined templates, you can set up an entire project or service location document website in just a few clicks, where you bring all documents together. You control who gets access to this environment and what information they can view and edit. This way, you facilitate fast and safe collaboration with colleagues and stakeholders. With the BIP, you no longer need to consider having separate document management software or integrations with 4PS Construct.

You can bring together documents from 4PS Construct and, among other things, Office 365 and CAD software in one project or service location document website. There you can quickly and easily share information with colleagues and team members. All stakeholders always have real-time insight into the correct information from any device. Thanks to this document management software for construction linked to 4PS Construct, you always have one version of the truth. This works much more efficiently and prevents errors due to incorrect or outdated information. Are you ready for more straightforward and smarter document management? Time for BIP!

Want to know more?

Facilitate efficient document sharing with your construction team with integrated document management – download the brochure here!

Download BIP brochure

You might also find this interesting

All solutions

Be-Sync

Be-Sync has been active in the construction industry for 15 years with the development and implementation of specific ICT solutions around the Microsoft SharePoint Online platform for managing documents, making project information accessible and automating forms and workflows. Be-Sync helps companies to make the most of all the possibilities of Microsoft 365, to set up the governance around Microsoft Teams, Planner and OneNote and to set up a company-wide Intranet based on SharePoint Online with specific department sites and department document sites. Be-Sync also helps 4PS customers optimise business processes through customer-specific apps on the Microsoft Power platform (Power Apps and Power Automate). On 1 May 2020, 4PS acquired a strategic interest in the activities of Be-Sync. By merging these powerful organisations, all offered Microsoft products, services, and platforms can be served where the customer has only one point of contact.

Business Software 4PS Construct

4PS Construct is innovative business software designed especially for the construction industry. A complete cloud service based on the most user-friendly and modern platform of the moment: Microsoft Dynamics 365 Business Central.

4PS Construct is a total solution. It supports the business processes in the preparation, execution and aftercare. With each new release, you’ll automatically benefit from the latest technology and industry best practices.

LEARN MORE

Based on Microsoft Dynamics 365

Our partnership with Microsoft is important. We are inseparable but unique. Our ERP system 4PS Construct is based on the reliable and future-proof platform Microsoft Dynamics 365 Business Central, which is used by millions of people around the world.

As a Gold Partner of Microsoft, we have designed software specifically for your industry on the Business Central platform: construction, civil engineering and installation. Thanks to our integration with Dynamics 365 and Microsoft as an organisation, we offer you the best software support during, but also after the implementation.

LEARN MORE

Questions? Our business consultants can help you!

Sales Team

Sales and Marketing